Meeting Minutes

Minutes for the August 2019 meeting

Called to order at 1:32 pm by President Betty Bolerjack

8 members in attendance

Show and Tell:

The images are posted on our Facebook and Yahoo pages

Yahoo pages https://groups.yahoo.com/neo/groups/OKPolyClay/photos/photostream

Our facebook page: https://www.facebook.com/okpolyclay/?fref=ts

Program: Today’s program was presented by Kathy Luli on Clay Lace Bead Embroidery

Business Meeting:

Minutes of the July 14, 2019  meeting were approved after a Motion by Lori and a second by Kathy.  Laura volunteered to record the minutes today.

Program schedule for the following months was presented:

September – Lori Luli – Silk Screening

October – Cheryl Reich – Cane making

November – Cheryl Reich – Covering a glass ornament with a cane

December – Christmas Party

January 2020 – Making Bottles of Hope

Treasurer – LeeAnn Kelley

Membership: 26 paid members

Treasurer’s report was approved after a motion by Tom and second by Jane

Bottle of Hope CoordinatorTom Gibson reports we still need more Bottles of Hope

Librarian – Jane Linn: Polymer Studio has been received

Old Business:

 Retreat – Tom Gibson:  Request for proposals have been put out, but no responses have been received as yet.  Date of the Retreat has been moved to April 17, 18 and 19 (Friday, Saturday and Sunday).  It will be held at Canyon Camp in Hinton, Oklahoma.  Discussion occurred regarding whether to make the retreat all-inclusive this year, rather than separate the classes out of the retreat registration.  The venue makes it possible to accommodate everyone in the classes.  Betty’s husband has volunteered to provide transport from the airport to the venue for those flying to the retreat.

New Business:

       Elections are scheduled for January 2020

Photographer:  Tom asked for feedback on the slideshow format of the photographs.

Announcements:

  • State Fair Contest registration ends 8/15/19, with entries turned in by 9/7/19. The Fair demonstration will be Sunday, 9/15/19, this is the day after our next meeting.  Connie suggested someone to coordinate what needs to be brought to the fairgrounds.  No volunteer identified.  Suggestion was made to print business cards to hand out.  It was moved by Kathy and seconded by Connie to buy these.  Motion passed.
  • Next inchie swap is in October
  • Drawing will be in September. If you won in the last drawing, please remember to bring something for the drawing.
  • Next Meeting: September 14, 2019

Submitted by: Laura Clarkson

Minutes for the July 2019 Meeting

Minutes for July 13, 2019 meeting of COPCG

Betty, our Guild President, called the meeting to order. We had 9 members in attendance and 1 visitor. Betty kicked the meeting off with Show & Tell. Attending members brought bottles of hope, necklaces, earrings, purse hangers, pin, and bracelets for all to enjoy. Our visitor brought several pieces of jewelry, too. Then the June’s minutes were offered up. Cheryl moved to accept and LeeAnn seconded it; all approved the minutes.

Shirley, our VP, updated everyone on who would be teaching upcoming classes. August will be Kathy, teaching polymer clay lace with bead embroidery; September will be Lori, teaching silkscreen; October and November will be Cheryl teaching a class in cane making and a follow up class covering a glass Christmas ornament. December is our Christmas party. Shirley suggested our January class should be to create more Bottles of Hope. All present agreed with the idea.

Play Day in July:

Penni Jo is having a play day on Saturday, July 27th at the Senior Citizens Center in Maysville. Penni Jo will be teaching a class on how to make her eagle feather cane. It will be 9:00 am to 5:00 pm and the class will be FREE. If we can get at least 7 people to sign up; the Senior Citizens Center ladies will make the attendees a fabulous homemade meal for a modest charge. Remember to communicate using Slack-Local.

Library and Treasurer reports:

Jane, our Librarian, was unable to attend. LeeAnn offered up the Treasurer’s report; we have 26 paid members. Katherine moved to accept and Shirley seconded. All approved the Treasurer report.

Bottles of Hope:

Tom announced he would deliver Bottles of Hope to The Toby Keith Foundation Kids Korral and the Troy and Dollie Smith Wellness Center; possibly next week.

Retreat:

Tom have communication with several guest artist for Retreat 2020, but we are in the very early planning stage. More information will be forthcoming. Last meeting, Canyon Camp & Conference Center near Hinton, OK; was selected as the new location for Retreat 2020.

Old Business – Website:

Cheryl and Betty offered a brief discussion on selecting a new host for our website. Both individuals are highly knowledgeable and realize much needs to be considered before the selection process is completed. Betty and Cheryl will continue to review options.

The State Fair of Oklahoma is coming up in September and registrations to exhibit will be July 1 – August 15. If you are experiencing problems with the online form; it was suggested to call the phone number on the form and ask to speak to Nancy. The Guild will be hosting a demo on September 15, from 2:00 to 6:00 pm. Currently 10 members will participate at the demo. Please use Slack-Local to communicate with Betty if you would like to participate.

At the present time, the COPCG is without a permanent home. We will be meeting at New Day Church of the Nazarene in Bethany for the August and September meetings. Betty will follow up with New Day to see if the room is available for October through December. In appreciation for the use of the Church’s room, the members present decided to donate $40 per meeting. Lori moved and Cheryl seconded it. All present approved.

Today’s program:

Our guest artist was Betty, who taught us how to make floral earrings made with margarite beads (little polymer clay flowers with a single hole in the middle). They were fun chain earrings that include extra crystals for added sparkle.

New Secretary:

Laura suggested for the next few months, a different member take the minutes at each meeting. In January, a new secretary could be elected, if Katherine does not return as she plans.

Our meeting ended with our drawing. Laura, Cheryl, and Tom were our winners!

Submitted by Katherine Barnes, Secretary COPCG

June 2019 Meeting Minutes

Minutes for June 08, 2019 meeting of COPCG

Betty, our Guild President, called the meeting to order. We had 11 members in attendance. Betty kicked the meeting off with Show & Tell; then presented May’s minutes. Since a copy of the revised May’s minutes did not make it to our website, Betty sent the minutes out on Slack and brought in paper copies for those who attended today’s meeting. Angel moved to accept the minutes and Laura seconded it. All approved the minutes. A surprise from Connie; she brought an ice cream cone inchie for everyone.

Shirley, our VP, updated everyone on who would be teaching upcoming classes. July will be Betty; August – Kathy; September – Lori; October and November – Cheryl. December is our Christmas party.

Library and Treasurer reports:

Jane, our Librarian, did not receive any new books; and LeeAnn indicated she ordered a 2 for 1, but they have not arrived. LeeAnn read the Treasurer’s report; we have 26 paid members. Penni Jo moved to accept and Katherine seconded. All approved the Treasurer report.

Bottles of Hope:

Tom announced he would soon deliver Bottles of Hope to The Toby Keith Foundation Kids Korral and the Troy and Dollie Smith Wellness Center.

Program:

Penni Jo and Jane were our guest artists. The subject was Classic Elegant Vessel. The project was a six-sided vessel that included a domed top. Each member was presented a ten-page handout that showed very detailed step by step instructions, 53 colored photos, and drawings that could be cut out and placed upon your clay.

New Business:

Retreat 2020. Betty, Tom, and Connie visited Salyer Lake Conference & Retreat Center; and Canyon Camp & Conference Center. Both facilities are located near Hinton, OK. Betty provided a breakdown of the pros and cons of each place; and Tom provided a financial breakdown. The days of the Retreat would change to Friday through Sunday; which next year would be April 17-19, 2020.  After listening to their reports, it appeared Canyon Camp was agreeable to the members present. Jane moved to select Canyon Camp, and Angel seconded. It was unanimously approved. Betty indicated it would be necessary to put a deposit down immediately to guarantee the dates. Since we now have a location and confirmed dates, Tom will be sending out letters to various guest artists. More information to come.

Regarding our website, after a brief discussion; Angel moved we find a new host and Jane seconded it. All approved. Betty will be looking for a new host and welcomes any suggestions. Drawing will be held in July; and bring your Summer inches, too. Betty announced that the Guild will need to select a new secretary at the July meeting. Katherine must step down due to other obligations that shall continue through the end of the year.

The State Fair of Oklahoma is coming up in September and registrations to exhibit will be July 1 – August 15. The Guild will be hosting a demo on September 15, from 2:00 to 6:00 pm. Betty will be posting more information to Slack for our Guild members. Please use Slack to communicate your interest to participate.

Our July meeting will be at New Day Church of the Nazarene in Bethany. Betty will be our guest artist; making flower/beads earrings. She’s requesting the members to make their flower or bead components prior to the meeting. Our July project will be assembling the earrings.

Submitted by Katherine Barnes, Secretary COPCG

May 2019 Meeting Minutes

Minutes for May 11, 2019 meeting of COPCG

 

Betty, our Guild President, called the meeting to order. We had 14 members in attendance. Betty kicked the meeting off with Show & Tell. Penni Jo, Jane, Betty, Connie, Lori, Kathy, Cheryl, and Tom; all brought items. Then March’s minutes were presented. Cheryl moved to accept, and Penni Jo seconded. A surprise from Connie; she brought a green froggy inchie for everyone.

 

Shirley, our Vice President, announced Penni Jo and Jane would teach June’s meeting; and they promised it would be exciting and interesting. And Betty will discuss her flower earrings that we will assemble in July’s meeting.

 

Library and Treasurer reports:

Jane, our Librarian, showed two new books to be added to our extensive library; and asked for input to order new books. Last year’s Retreat DVD was added, too. LeeAnn read the Treasurer’s report; we have 26 paid members. Connie moved to accept and Cheryl seconded.

 

April’s Retreat:

Tom gave his report on how well the Retreat went this year. He discussed the goodie bags, auctions, and door prizes.

 

Bottles of Hope:

We need more bottles to continue making Bottles of Hope. Tom brought several BOH that were donated from the Retreat; and we appreciate all clayers who worked so hard on these lovely creations.

 

Program:

Tom taught our May class. The subject was armatures. He did a detailed breakdown of the use of wire armatures within your polymer clay figures. He provided a tremendous number of tips; such as using floral tape to wrap aluminum wire because clay doesn’t stick to metal; foil doesn’t stick to foil, so wrap it in aluminum tape to build your bodies; and use bamboo skewers for arms and legs, because clay sticks well to wood.

 

New Business:

Betty discussed next year’s Retreat; and why the Retreat Director (who does a tremendous amount of work organizing the event throughout the year) should have their expenses covered; such as paying their Retreat fee and paying for a mid-priced hotel room for the 3 nights. Connie moved to accept this motion, and Jane seconded. It was unanimously approved. Also, Connie will look into possibly finding a new location; and the Guild will consider changing the Retreat from Thursday to Saturday; to a more convenient Friday to Sunday timeframe. And who shall be next year’s guest artist? Possibly Julie Picarello; Tom will contact her and let us know.

 

Connie was nominated to fill the vacate position of Party Planner; and she accepted. Betty discussed the ongoing problem with our website; and she will do some research to see what’s going on. We decided not to do the drawing this month. Anyone who won the last drawing should bring in a goodie bag for June’s Drawing. Lori and Kathy announced they are moving to Virginia; possibly early next year. We were all so sorry to hear this, but they promised to come to Retreat next year.

 

Betty followed up on an earlier discussion regarding the Contemporary Arts Center telling us to vacate their building by June 30, 2019. Our June meeting will be our last at this Center. Regarding our extensive library, Betty has storage space available at her home. As for a place for our members to meet; when space is available, we can meet at New Day Church of the Nazarene in Bethany; or the Yukon Library. Betty has graciously offered her own home to be used by us for monthly meetings, too.

 

Submitted by Katherine Barnes, Secretary COPCG

March 2019 meeting notes

Minutes for March 09, 2019 meeting of COPCG

Betty, our Guild President, called the meeting to order. We had 14 members in attendance and one visitor. Betty offered up the minutes from our last meeting. Penni Jo moved to accept and Laura seconded. Shirley announced who would be teaching the upcoming classes: May – Tom will teach how to use armatures; June – Penni Jo and Jane (TBA); July – Roundtable discussion on tips and techniques of artwork submissions; August – Kathy will teach a pendant class.

 

Betty discussed using “Slack” instead of using Yahoo email to communicate with Guild members. Also, she reminded everyone that there’s no monthly meeting in April, because of the April Retreat. We decided not to do the drawing this month. Anyone who won the last drawing should bring in a goodie bag for May’s Drawing.

Surprise from Penni Jo. She brought in one of her “Penni Jo’s Clay Tools” set for a drawing. Everyone put their names in the hat, and she pulled out the winner. Congrats, Lori!

For Show and Tell:

5 Bottles of Hope were brought in and turned over to Tom. Also we enjoyed seeing a hinged memory board, a pin, and a bracelet.

Treasurer:

LeAnn had to leave early, so Betty read the Treasurer report into record. We currently have 24 paid members.

Bottles of Hope:

Tom ordered more mini bags. Since each Bottle of Hope is a gift, Tom enriches the experience by placing each one in a special gift bag. He announced we are still having trouble finding bottles for our Guild members to cover with polymer clay.

Library:

Jane announced we do not have any books on order; and asked members to come up with suggestions for our next meeting.

Retreat:

Tom discussed the need for volunteers. He reminded all that there would not be an actual breakfast served this year. Stuffing goodie bags will be at Jane’s house on the Saturday before Retreat; please be there by 1:00 pm. General discussion by members on the things they were donating for the goodie bags.

New Business:

Betty announced she had received an email from the Contemporary Arts Center telling us to vacate their building by June 30, 2019. For many months, we were aware that the Contemporary Arts Center at the fairgrounds was moving to a new location Downtown OKC in the Fall of 2019. But this was still a shock because we were not expecting to secure a new location so early in the year. After much discussion, we decided to hold our May meeting in the Kids Play Room at the Center, and the June meeting in our current room. Betty and Connie had several ideas and will be contacting various locations with the hopes of finding us a new location where we can meet.

Program:

Laura taught a class on translucent caning. She contacted Teresa Salgado of Tiny Pandora, and asked if she could teach from her YouTube video “Translucent Caning Made Easy”. Laura took her time and went over each step needed to create the cane. Since each member selected different colors to use with the translucent clay; the canes produced were very different. This was a fine example of how the slightest color change can produce stunning canes.

Submitted by Katherine Barnes, Secretary COPCG

February 2019 Meeting Minutes

Minutes for February 09, 2019 meeting of COPCG

We held our monthly meeting at the New Day Church of the Nazarene. Our normal location at Contemporary Arts Center Arts at the fairgrounds was not available because of Affair of the Heart.

Betty, our Guild President, called the meeting to order. We had 14 members in attendance and one visitor who decided to join; bringing our attendance to 15 members. Welcome aboard, Roe! Betty read aloud last month’s minutes. A glitch on the website had caused a delay in posting. This has been fixed—thanks, Cheryl. LeAnn moved to accept the minutes and Jane seconded. All approved. Shirley stated that, with the exception of July; teachers for our upcoming meetings through August had been scheduled. Cheryl mentioned she had several glass ornaments, and would like to teach the November’s class.

For Show and Tell:

9 Bottles of Hope were brought in; each beautifully wrapped in polymer clay, and turned over to Tom. Also we enjoyed seeing a necklace, earrings, and barrette; folk and spoon set; and a flower panel. Our newest member, Roe surprised everyone by handing out St. Valentine’s Day themed inchies.

Treasurer:

LeAnn read the Treasurer report into record. We currently have 24 paid members.

Bottles of Hope:

Tom announced he was having trouble finding bottles for our Guild members to cover with polymer clay. Tom asked if anyone knows where we can get more; please let him know.  

Library:

Jane purchased two new books to add to our extensive library; “Polymer Studio-Vol. #1” and “Do you see what I see?”.

Retreat:

Tom discussed the different corporations that have donated supplies to the April Retreat; but goodie bags may be a little smaller due to less donations. Angel will bring more bags in to use. Jane volunteered her house for the goodie bags to be filled. Date and time will be announced later. Current link is only available to COPCG members, but it will go live soon for non-members. Inchies or swaps will be done at the Retreat. General discussion regarding food, duties, etc.

New Business:

Betty discussed using the app. “Slack” instead of using Yahoo email to communicate with Guild members. Remember, next month is Drawing month. Anyone who won the last drawing should bring in a goodie bag for March’s Drawing. Also, she suggested this facility the next time we cannot use our normal meeting place.   All members attending agreed. Betty will reserve this room again at the New Day Church of the Nazarene for our September meeting. Then Betty turned the meeting over to our member teacher.

Program:

Cheryl Reich taught our class today. Everyone received a copy of her book; Cheryl Reich’s Color Mixing with Kato Polyclay.  She brought all the clay for us to condition, and all members worked on conditioning the various colors. The colors were cut into numerous shapes, and baked. The end result was so each member would have an extensive color wheel.

Submitted by Katherine Barnes, Secretary COPCG

January 2019 Minutes

Minutes Central Oklahoma Polymer Clay Guild 1/12/2019 Called to order at 1:30 pm by President Betty Bolerjack 13 members in attendance 1 visitor total attending 14

Show and Tell: The images are posted on our Facebook and Yahoo pages Yahoo pages https://groups.yahoo.com/neo/groups/OKPolyClay/photos/photostream

Our facebook page: https://www.facebook.com/okpolyclay/?fref=ts

Program: Today’s program was devoted to completing bottles of hope

Business Meeting: Minutes of the December 15, 2018 meeting were approved after a Motion by Penni Jo and a second by Leanne Vice President – Shirley Conway presented the schedule for the following months: January 2019 – Bottles of Hope February 2019 – Cheryl – Kato color kits March 2019 – Laura – Translucent cane April 2019 – Retreat May 2019 – Tom agreed to demonstrate building an armature June 2019 – Penni Jo and Jane August 2019 – Kathy Luli Still looking for volunteers to do program for July, September, October and November.

Treasurer – LeeAnn Kelley Membership: 33 paid members Memberships renewals are due. Can pay by PayPal.

Bottle of Hope Coordinator – Tom Gibson reports we still need more Bottles of Hope

Librarian – Jane Linn: Polymer Studio subscription has been ordered. Will order Christi Friesen’s newest book “Do You See What I See.”

Old Business: Retreat – Tom Gibson: Discussion of cost for attending retreat. Due to the increase of cost for venue the price to attend the basic retreat will be $85 with members receiving a $15 discount. The artist classes are$55 per class or $105 if attending both. This year those not registering for the artist’s classes will move to the Small Meadow during the class. This will allow more spaces for individuals wishing to attend the classes. Food will be provided for lunch only and will be catered. Breakfast and Dinner will be on our own. Angel Mance offered to be in charge of preparing the printed Program this year. Discussion of need to get the registration open online.

New Business: Election of New Secretary: Katherine Barnes agreed to accept the position and was elected. Group Communication: Betty reported on Slack program that is free and allows for communication between members of the group. She, Connie and Cheryl are currently in the group. Others will receive invites to the group. February Meeting: Affair of the Heart will be the same weekend as our meeting in February. It was decided to find a different meeting location for our February 9, 2019 meeting. Betty thought we should be able to meet at her church located at 5949 NW 39th. She will check with the church to confirm. Laura offered to send out an email notifying everyone.

Submitted by: Laura Clarkson, outgoing Secretary COPCG