Meeting Minutes

May 2019 Meeting Minutes

Minutes for May 11, 2019 meeting of COPCG

 

Betty, our Guild President, called the meeting to order. We had 14 members in attendance. Betty kicked the meeting off with Show & Tell. Penni Jo, Jane, Betty, Connie, Lori, Kathy, Cheryl, and Tom; all brought items. Then March’s minutes were presented. Cheryl moved to accept, and Penni Jo seconded. A surprise from Connie; she brought a green froggy inchie for everyone.

 

Shirley, our Vice President, announced Penni Jo and Jane would teach June’s meeting; and they promised it would be exciting and interesting. And Betty will discuss her flower earrings that we will assemble in July’s meeting.

 

Library and Treasurer reports:

Jane, our Librarian, showed two new books to be added to our extensive library; and asked for input to order new books. Last year’s Retreat DVD was added, too. LeeAnn read the Treasurer’s report; we have 26 paid members. Connie moved to accept and Cheryl seconded.

 

April’s Retreat:

Tom gave his report on how well the Retreat went this year. He discussed the goodie bags, auctions, and door prizes.

 

Bottles of Hope:

We need more bottles to continue making Bottles of Hope. Tom brought several BOH that were donated from the Retreat; and we appreciate all clayers who worked so hard on these lovely creations.

 

Program:

Tom taught our May class. The subject was armatures. He did a detailed breakdown of the use of wire armatures within your polymer clay figures. He provided a tremendous number of tips; such as using floral tape to wrap aluminum wire because clay doesn’t stick to metal; foil doesn’t stick to foil, so wrap it in aluminum tape to build your bodies; and use bamboo skewers for arms and legs, because clay sticks well to wood.

 

New Business:

Betty discussed next year’s Retreat; and why the Retreat Director (who does a tremendous amount of work organizing the event throughout the year) should have their expenses covered; such as paying their Retreat fee and paying for a mid-priced hotel room for the 3 nights. Connie moved to accept this motion, and Jane seconded. It was unanimously approved. Also, Connie will look into possibly finding a new location; and the Guild will consider changing the Retreat from Thursday to Saturday; to a more convenient Friday to Sunday timeframe. And who shall be next year’s guest artist? Possibly Julie Picarello; Tom will contact her and let us know.

 

Connie was nominated to fill the vacate position of Party Planner; and she accepted. Betty discussed the ongoing problem with our website; and she will do some research to see what’s going on. We decided not to do the drawing this month. Anyone who won the last drawing should bring in a goodie bag for June’s Drawing. Lori and Kathy announced they are moving to Virginia; possibly early next year. We were all so sorry to hear this, but they promised to come to Retreat next year.

 

Betty followed up on an earlier discussion regarding the Contemporary Arts Center telling us to vacate their building by June 30, 2019. Our June meeting will be our last at this Center. Regarding our extensive library, Betty has storage space available at her home. As for a place for our members to meet; when space is available, we can meet at New Day Church of the Nazarene in Bethany; or the Yukon Library. Betty has graciously offered her own home to be used by us for monthly meetings, too.

 

Submitted by Katherine Barnes, Secretary COPCG

March 2019 meeting notes

Minutes for March 09, 2019 meeting of COPCG

Betty, our Guild President, called the meeting to order. We had 14 members in attendance and one visitor. Betty offered up the minutes from our last meeting. Penni Jo moved to accept and Laura seconded. Shirley announced who would be teaching the upcoming classes: May – Tom will teach how to use armatures; June – Penni Jo and Jane (TBA); July – Roundtable discussion on tips and techniques of artwork submissions; August – Kathy will teach a pendant class.

 

Betty discussed using “Slack” instead of using Yahoo email to communicate with Guild members. Also, she reminded everyone that there’s no monthly meeting in April, because of the April Retreat. We decided not to do the drawing this month. Anyone who won the last drawing should bring in a goodie bag for May’s Drawing.

Surprise from Penni Jo. She brought in one of her “Penni Jo’s Clay Tools” set for a drawing. Everyone put their names in the hat, and she pulled out the winner. Congrats, Lori!

For Show and Tell:

5 Bottles of Hope were brought in and turned over to Tom. Also we enjoyed seeing a hinged memory board, a pin, and a bracelet.

Treasurer:

LeAnn had to leave early, so Betty read the Treasurer report into record. We currently have 24 paid members.

Bottles of Hope:

Tom ordered more mini bags. Since each Bottle of Hope is a gift, Tom enriches the experience by placing each one in a special gift bag. He announced we are still having trouble finding bottles for our Guild members to cover with polymer clay.

Library:

Jane announced we do not have any books on order; and asked members to come up with suggestions for our next meeting.

Retreat:

Tom discussed the need for volunteers. He reminded all that there would not be an actual breakfast served this year. Stuffing goodie bags will be at Jane’s house on the Saturday before Retreat; please be there by 1:00 pm. General discussion by members on the things they were donating for the goodie bags.

New Business:

Betty announced she had received an email from the Contemporary Arts Center telling us to vacate their building by June 30, 2019. For many months, we were aware that the Contemporary Arts Center at the fairgrounds was moving to a new location Downtown OKC in the Fall of 2019. But this was still a shock because we were not expecting to secure a new location so early in the year. After much discussion, we decided to hold our May meeting in the Kids Play Room at the Center, and the June meeting in our current room. Betty and Connie had several ideas and will be contacting various locations with the hopes of finding us a new location where we can meet.

Program:

Laura taught a class on translucent caning. She contacted Teresa Salgado of Tiny Pandora, and asked if she could teach from her YouTube video “Translucent Caning Made Easy”. Laura took her time and went over each step needed to create the cane. Since each member selected different colors to use with the translucent clay; the canes produced were very different. This was a fine example of how the slightest color change can produce stunning canes.

Submitted by Katherine Barnes, Secretary COPCG

February 2019 Meeting Minutes

Minutes for February 09, 2019 meeting of COPCG

We held our monthly meeting at the New Day Church of the Nazarene. Our normal location at Contemporary Arts Center Arts at the fairgrounds was not available because of Affair of the Heart.

Betty, our Guild President, called the meeting to order. We had 14 members in attendance and one visitor who decided to join; bringing our attendance to 15 members. Welcome aboard, Roe! Betty read aloud last month’s minutes. A glitch on the website had caused a delay in posting. This has been fixed—thanks, Cheryl. LeAnn moved to accept the minutes and Jane seconded. All approved. Shirley stated that, with the exception of July; teachers for our upcoming meetings through August had been scheduled. Cheryl mentioned she had several glass ornaments, and would like to teach the November’s class.

For Show and Tell:

9 Bottles of Hope were brought in; each beautifully wrapped in polymer clay, and turned over to Tom. Also we enjoyed seeing a necklace, earrings, and barrette; folk and spoon set; and a flower panel. Our newest member, Roe surprised everyone by handing out St. Valentine’s Day themed inchies.

Treasurer:

LeAnn read the Treasurer report into record. We currently have 24 paid members.

Bottles of Hope:

Tom announced he was having trouble finding bottles for our Guild members to cover with polymer clay. Tom asked if anyone knows where we can get more; please let him know.  

Library:

Jane purchased two new books to add to our extensive library; “Polymer Studio-Vol. #1” and “Do you see what I see?”.

Retreat:

Tom discussed the different corporations that have donated supplies to the April Retreat; but goodie bags may be a little smaller due to less donations. Angel will bring more bags in to use. Jane volunteered her house for the goodie bags to be filled. Date and time will be announced later. Current link is only available to COPCG members, but it will go live soon for non-members. Inchies or swaps will be done at the Retreat. General discussion regarding food, duties, etc.

New Business:

Betty discussed using the app. “Slack” instead of using Yahoo email to communicate with Guild members. Remember, next month is Drawing month. Anyone who won the last drawing should bring in a goodie bag for March’s Drawing. Also, she suggested this facility the next time we cannot use our normal meeting place.   All members attending agreed. Betty will reserve this room again at the New Day Church of the Nazarene for our September meeting. Then Betty turned the meeting over to our member teacher.

Program:

Cheryl Reich taught our class today. Everyone received a copy of her book; Cheryl Reich’s Color Mixing with Kato Polyclay.  She brought all the clay for us to condition, and all members worked on conditioning the various colors. The colors were cut into numerous shapes, and baked. The end result was so each member would have an extensive color wheel.

Submitted by Katherine Barnes, Secretary COPCG

January 2019 Minutes

Minutes Central Oklahoma Polymer Clay Guild 1/12/2019 Called to order at 1:30 pm by President Betty Bolerjack 13 members in attendance 1 visitor total attending 14

Show and Tell: The images are posted on our Facebook and Yahoo pages Yahoo pages https://groups.yahoo.com/neo/groups/OKPolyClay/photos/photostream

Our facebook page: https://www.facebook.com/okpolyclay/?fref=ts

Program: Today’s program was devoted to completing bottles of hope

Business Meeting: Minutes of the December 15, 2018 meeting were approved after a Motion by Penni Jo and a second by Leanne Vice President – Shirley Conway presented the schedule for the following months: January 2019 – Bottles of Hope February 2019 – Cheryl – Kato color kits March 2019 – Laura – Translucent cane April 2019 – Retreat May 2019 – Tom agreed to demonstrate building an armature June 2019 – Penni Jo and Jane August 2019 – Kathy Luli Still looking for volunteers to do program for July, September, October and November.

Treasurer – LeeAnn Kelley Membership: 33 paid members Memberships renewals are due. Can pay by PayPal.

Bottle of Hope Coordinator – Tom Gibson reports we still need more Bottles of Hope

Librarian – Jane Linn: Polymer Studio subscription has been ordered. Will order Christi Friesen’s newest book “Do You See What I See.”

Old Business: Retreat – Tom Gibson: Discussion of cost for attending retreat. Due to the increase of cost for venue the price to attend the basic retreat will be $85 with members receiving a $15 discount. The artist classes are$55 per class or $105 if attending both. This year those not registering for the artist’s classes will move to the Small Meadow during the class. This will allow more spaces for individuals wishing to attend the classes. Food will be provided for lunch only and will be catered. Breakfast and Dinner will be on our own. Angel Mance offered to be in charge of preparing the printed Program this year. Discussion of need to get the registration open online.

New Business: Election of New Secretary: Katherine Barnes agreed to accept the position and was elected. Group Communication: Betty reported on Slack program that is free and allows for communication between members of the group. She, Connie and Cheryl are currently in the group. Others will receive invites to the group. February Meeting: Affair of the Heart will be the same weekend as our meeting in February. It was decided to find a different meeting location for our February 9, 2019 meeting. Betty thought we should be able to meet at her church located at 5949 NW 39th. She will check with the church to confirm. Laura offered to send out an email notifying everyone.

Submitted by: Laura Clarkson, outgoing Secretary COPCG

Minutes for December 15, 2018

(Date of meeting was rescheduled from 12/8/18 due to forecasted winter storm)

Called to order at 1:30 pm by President Betty Bolerjack

12 members in attendance

 

Show and Tell:

The images are posted on our Facebook and Yahoo pages

Yahoo pages https://groups.yahoo.com/neo/groups/OKPolyClay/photos/photostream

Our facebook page: https://www.facebook.com/okpolyclay/?fref=ts

 

Program: This was the annual Christmas Party. Dirty Santa gift exchange. Pictures can be viewed at the above websites.

 

Business Meeting:Minutes of the November 10, 2018 meeting were approved after a Motion by Tom Gibson and a second by Katherine Barnes

 

Vice President –   Shirley Conway presented the schedule for the following months:

January 2019 – Bottles of Hope

February 2019 – Cheryl – Kato color kits

March 2019 – Laura – Translucent cane

April 2019 – Retreat

Still looking for volunteers to do programs for May, June and July.

August 2019 – Kathy Luli

Treasurer – LeeAnn Kelley

Balance: $6885.84       Membership: 33 paid members

Memberships expire this month and renewals are due in January. Can pay by PayPal.

Bottle of Hope CoordinatorTom Gibson reports we still need more Bottles of Hope

Librarian – Jane Linn: last issue of Polymer Arts was received and will now be receiving Polymer Studio. Discussion occurred re: any new resources to purchase. Laura Clarkson reported she has Christi Friesen’s new book, “Do You See What I See.” Might be something we would want.   Will bring it to the January meeting.

Old Business:

Retreat – Tom Gibson: Tom reported the venue has been secured and Eugena Topina will be the guest artist

Yukon Library Display: Connie volunteered to be in charge of organizing the display. Will send out email with details for those wishing to bring items directly to the library.

New Business:

Group Communication: Betty has concerns about how to communicate quickly with all members. Discussion occurred regarding some having difficulty receiving communication notices when messages are posted in the Yahoo Group. Tom said he and Myra are administrators for the Group. An Ad Hoc Committee was appointed to explore options – Betty, Connie and Cheryl.

Drawing: Discussed the # of bags has increased. Was decided that next month, those who won more than one bag at the November drawing would only provide one bag for the drawing. January will be a drawing month. Those who won in November are Laura, Tom and Connie.

Inchies: Inchie exchange is also in January. Theme is Winter.

 

Submitted by: Laura Clarkson, Secretary COPCG

Minutes for November 10 2018

Called to order at 1:30 pm by President Betty Bolerjack

10 members in attendance

 

Show and Tell:

The images are posted on our Facebook and Yahoo pages

Yahoo pages https://groups.yahoo.com/neo/groups/OKPolyClay/photos/photostream

Our facebook page: https://www.facebook.com/okpolyclay/?fref=ts

 

Program: Was presented by Tom Gibson. Tom demonstrated faux jasper from Samantha Burroughs technique. Also demonstrated Gelato Pens.

 

Business Meeting:Minutes of the October 13, 2018 meeting were approved after a Motion by Cheryl Reich and a second by Jane Linn

 

Vice President –   Shirley Conway presented the schedule for the following months:

December – Christmas Party. Bring a polymer clay gift for the dirty Santa exchange

January 2019 – Bottles of Hope

February 2019 – Cheryl – Kato color kits

March 2019 – Laura – Translucent cane

Treasurer – LeeAnn Kelley

Balance: $6875.84       Membership: 33 paid members

Christmas Party:

Laura volunteered to bring plates and napkins. Jane will provide spoons and forks. Everyone provide a dish to share. Bring your own beverage. If the food item you bring needs more than a plate (ex. Bowl) please provide those. Also bring a serving utensil for your dish.

We will be doing a Dirty Santa Polymer Clay Gift exchange again. It was discussed about bringing your item wrapped and at the end of the exchange we will then reveal who made what, instead of doing show and tell with them at the beginning.

 

Retreat: Tom Gibson: Tom reported he has received 18 responses on the guest artist, mostly from out of town people. He will email the results of the vote later this month. The church has been secured, but the rate has been raised from $475 to $600. Will need to find out if that includes the set-up and takedown. The following individuals volunteered to assist with the contact/solicitation of donations for goody bags and silent auction items. Connie, Laura, Almond.

Yukon Library Display: Individuals wishing to display items at the Yukon Library in January will need to bring them to the December meeting.

 

Drawing:

Providing prizes for the drawing: Almond (2), Carmen, Connie, Tom

Winning the drawing: Laura (2), Tom (2), Connie

 

Submitted by: Laura Clarkson, Secretary COPCG

Minutes for Oct. 13, 2018

Minutes

Central Oklahoma Polymer Clay Guild

Meeting convened by President Betty Bolerjack at 1:40

11 members in attendance with 2 visitors

 

Show and Tell

The images from Show and Tell are posted on our Facebook and Yahoo pages.

Yahoo pages https://groups.yahoo.com/neo/groups/OKPolyClay/photos/photostream

Our facebook page: https://www.facebook.com/okpolyclay/?fref=ts

 

Program

Penni Jo and Jane presented today’s program on Chrysanthemums

 

Business Meeting:

Secretary – Approval of Meeting Minutes: 9/8/18. Lori moved, Jane seconded minutes be approved with the following corrections:

  • Connie’s show and tell was “3D”printing
  • The auction was discussed without a decision
  • Drawing is in November not this month.Program schedule for upcoming meetings: December: Christmas Party – Dirty SantaNeed teachers for February, March, May, June, July, August, September, October, and November 2019.Treasurer – LeeAnn Kelley reported we have 31 paid members currently and updated the financial report. Penni Jo moved and Jane seconded to accept the report. Report accepted.Bottles of Hope Coordinator: Tom Gibson  We will be ordering “Polymer Journeys 2019.”Webmaster: Cheryl Reich is the Webmaster. okpolyclay@adolia.bizOld Business:
  • Librarian: Jane Linn: Polymer Arts Magazine, this is the last issue. Our subscription will be transferred to the new Polymer Arts Projects magazine. Jane shared information about Ginger Allman and Katie Way being featured in the final Polymer Arts Magazine. Helen Briel is also featured in the issue. Helen was inspired by the book “The New Clay.”
  • Do not have enough Bottles to delivery yet. Are providing to Integris and Toby Keith Kid’s Korral. Need more Bottles
  •  
  • January (2019) – Bottles of Hope
  • November: Tom-Sugar veil mats with liquid polymer clay
  • Vice President – Not present
  • Retreat: 4 artists have submitted proposals. They are: Katy Oskins, Corlis Rose, Eugenia Topina and Jenny Sorenson. Tom will be making these proposals available for review and voting, which will be open to all of last years attendees as well as members. Look for the email coming your way.
  • Jane reported on Deb Hart’s class held on October 6, 2018.
  • Discussion of the Fair demo. Connie suggested that next year we designate someone to coordinate the activity so cards, banner etc are at the table.
  • Discussion of display at the Yukon Library in January 2019. Items for display are due by the December meeting. Connie and Betty will be in charge.Announcements:  
  • Respectfully submitted by Laura Clarkson, Secretary COPCG
  • Next Meeting is November 10, 2018
  • Drawing:    Next month, if you won in September be sure to bring goodie bags. (Winners: Connie, Carmen, Tom, Deborah)