Meeting Minutes

Minutes for the November 2021 Meeting

Central Oklahoma Polymer Clay Guild, Minutes for November 20, 2021

 

The guild met on Saturday, November 20, at 1:30 pm, for the first time in our new meeting place at Crown Heights Church of the Nazarene, 920 NW46TH, in Oklahoma City. Internet access was good, and we were able to log into Zoom for the benefit of several members who could not attend in person. Six were present in person: Betty, Betty’s daughter, Connie, Jane, Mark, and Lee Ann.  In addition, four attended remotely on Zoom: Lori, Kathy, Myra, and Shirley.

Old business:

  • Retreat: We will not have another retreat until 2023.
  • Lack of attendance and dwindling membership were discussed. Ideas to boost membership were:
    • Doing demos – We discussed asking Hobby Lobby, Michaels, and JoAnn’s whether they would allow us to do demonstrations since they all carry polymer clay. It was suggested that Hobby Lobby might allow us to do demos on the sidewalk in front of a store and possibly making it possible for those interested to sign up for membership.
    • Placing notices in libraries
    • Shirley volunteered to send public service announcements to local NPR stations but said it would be better wait until we begin to have regular programs again.

 

New Business: There was no new business.

 

Programs: Jane presented a short Christmas project. We are reluctant to ask people to present programs until our attendance comes back up. Meanwhile, we have been asking everyone to bring something to work on and share tips with other members.

 

Respectfully submitted,

Shirley Conaway

Minutes for the October 2021 Meeting

Minutes October 16, 2021

  • The meeting was held at Betty’s house, with four members present (Lee Ann, Betty, Connie, and Jane), and three on Zoom, (Myra, Shirley, and Penni Jo). There were no visitors.
  • Old Business:
    • Meeting space: The group discussed the possibility of meeting at Betty’s church and decided to tentatively plan on meeting there in November, if Betty receives official approval. If it works out, the address will be sent to all members in the November meeting notice.  There would likely be no storage space available to the guild. Currently, the group’s library is stored at Betty’s house.
  • Reports:
    • Treasurer: Lee Ann reported our treasury total and we currently have 11 paid members.
    • Programs: November’s program is to be announced. December will be our Christmas party.
    • Party Chair: Connie will arrange the Christmas party. Each member is asked to create a polymer clay item for the gift exchange.
    • State Fair: Members showed their entries. There is a new coordinator who seems open to our supplying our own judge next year.
    • Retreat: due to COVID, our next retreat will not be until 2023. WE need someone to chair the retreat committee. There was some discussion of changing the month we hold it, but nothing was decided.

Submitted by Shirley

Minutes for the August 2021 Meeting

Minutes  for Aug the 14th Guild meeting

Members 11

5 people in person

2 on zoom

We voted and passed, to start meeting on 3rd Sat each month. We will Start on Sept the 18th.

Same time and at Betty’s home.

Motion made by Connie, Lori 2nd. All agree.

We will continue to meet at Betty’s home until the end of the year.

I have this list of the people who want to do the state fair demo. Here’s the list. I am ordering one extra ticket if you want to join!

LeeAnn, Jane, Tom, Connie, Betty

The program today was by Jane and Penni Jo : Cane

Our program for next month will be applying the cane we made in Aug.

Minutes for the November 2020 Meeting

Nov.14th 2020 minutes for Central OK clay guild

By Connie

At home of Betty

Attendance 4 in person

9 on zoom

Program done by Marlene  G :  confetti Veneer

Connie will post Christmas party invite on FB no zooming on that day!

VOTED

to roll retreat in person at canyon camp to year 2022

To have a virtual retreat for two days 2021

Motion made by Betty 2nd by Jane all approved

Connie will call Anita at canyon camp

VOTED

Motion made by Connie 2nd by Jane all approved

Reimburse Betty for half the zoom membership fee for this past year of 2020

Betty will contact LeeAnne for check.

 

Retreat goody bags will be mail to guest will have extra fee to cover mailing

Jane, Marc, Betty, Connie will help getting them out.

LeeAnne treasurer report  19 members

Dec. Christmas party

Jan.2021 program by Laura C

Feb. by PenniJo

Jan:  we need new officers for 2021

Shirley said she would do Secretary on zoom

We still need a vice pres.

 

Minutes for the September 2020 Meeting

Minutes for Sept. 12, 2020, meeting

Meeting at Bettys home

Call to order by Connie

Class by Betty: Anemone Jewelry

3 people in person attending

6 people on zoom

Pres. Report by Connie: I have checked with Hobby Lobby and Will Rogers flower center still nothing available.

After the first of year will ask Angel to check on Tinker credit union room.

Or back to my church, hoping if we have a place more centrally located on a regular basis we can build our attendance.

Meeting minutes approved for Aug.

Treasure report by Lee Ann:   18 members

Webmaster by Betty: she has added a prorated payment system for dues on website

We are using Facebook and email to share and communicate.

Please help post pictures and ideas on the nonmember FB group to help promote club.

Sept meeting Betty brought the gift bag. Connie won

Next drawing will be in Nov.  Connie brings gift bag

Oct. Meeting is inchie month fall theme. (however we made the decision to only do a zoom meeting and not meet in person.

Oct and maybe Nov. meeting will be zoom meeting only!

The Oct class will be by zoom with Jan Edward Montarsi (snowflakes) let it snow!!!

The Nov meeting the class will be by Marlene Gremillion. Not sure what the class will be (zoom)

Dec. is normally our Christmas party. We bring snacks to share and a dirty Santa gift, something you made out of Polymer clay. I will bring plates and plastic ware. Please bring your own drink.   Hoping we can all be there!!!

Submitted by Connie

Minutes for the August 2020 Meeting

8 members (3 in person) 1 visitor

Class by Connie Farrell: Baby’s Breath and Air Plants

Future meetings at Betty’s until we get all-clear with the virus

Sept meeting at Betty’s home. Gift bag exchange – bring gift bag if you won previously

Connie will check back with Hobby Lobby for Jan. 2021

Will also check with:

Metro tech

RV meeting places

The Paseo Arts District

Minutes approved from Aug meeting

Sept class will be done by Betty easy flower necklace

We will be reaching out to artists who may be willing to teach a class or do a demo on Zoom (Betty will post in public FB group)

Still need a program for Oct.

Marlene will do the program for Nov. by Zoom

After Jan., Penni Jo will also do a program

Webmaster: Betty working on the member-only FB page will post class recordings there.

Connie moved to stop using Slack and just use Facebook. 2nd by Penni Jo. All approved.

We need members to post pictures on the public page Facebook to help promote the Guild

Treasurer: 18 members

Submitted by Connie

Minutes for the July 2020 Meeting

July 11, 2020
5 in attendance 3 on zoom, met at Betty’s home.

The minutes were approved as posted.

Lee Ann reports that we still have 18 paid members.

Demo by Tom Gibson: fairy wings

Betty will make another FB group to help market our group. She needs us to help post on FB group pictures, ideas, tips, tools, classes, tutorials to make it fun and inviting! The other FB group will become for members only.

We discussed ways to build attendance, add new members, and get more people to step up. We still need a vice president and a secretary! Betty and I have been doing both along with our other duties.

We traded summer inchies.

We had a drawing. Betty and Tom won and will bring gift bags for next drawing in Sept. If you won previously, please bring a bag as well in SEPT.

OCT will also be inchie exchange again, fall theme.

No state fair this year.

The next meeting on Aug. 8th will be at my church. Unity church at 5603 NW 41 St. OKC 73122

Aug. Connie Farrell will be doing the class on air plants and baby breath.

Minutes by Connie Farrell