Meeting Minutes

Minutes recorded by Deborah

There were 12 members at our January 12, 2016 meeting. Check out all of the Show & Tell items brought to the meeting on the guild website. We also exchanged inches.

Old Business

In the business meeting Angel motioned to approve the 12/12/2015 minutes. Wendy seconded and the motion passed.

New officers were elected:

• Penni Jo: President
• Jane: Vice President
• Deborah: Secretary

The following volunteers are willing to remain in their positions:

• Angela: Treasurer (with Lee Ann as Assistant Treasurer)
• Jane: Librarian (with Lee Ann as Assistant Librarian)
• Myra: Webmaster
• Angel and Connie: Bottles of Hope Coordinator
• Tom: Photographer
• Marsh: Party Planner

Wendy motioned to accept all the officers and Wendy seconded. Officers were approved.

Upcoming programs:

• February: Light Up Pendant with Lori
• March: Class with Deb Hart – Owl
• April: Twister Retreat
• May: Light Up Christmas Tree with Laura and Spring Inchies

Bottles of Hope: Deborah will get contact information to Connie and Angel.

Librarian Jane reported on the new Polymer CAFE and Polymer Arts magazines.

Tom gave Connie, Deborah and Almond lists of sponsors for the retreat. He will send a request letter to be sent to sponsors for their donations.

New Business

Motion made by Wendy for guild to pay to upcharge on classes on an as-needed basis. Angel made motion to pass, Connie seconded and motion passed.

Dues for the new year were due. Please pay Angela.

Watch for information on website for OK POLY-CLAY TWISTERS RETREAT in April.

We had Repair Clinic. Jane wanted to know what to do with a bracelet that was too big. Some suggestions were to put clay on the inside.

Wendy put modge podge on a piece and made it sticky. Suggestions were to use ammonia or acetone to gently remove residue.

LeeAnn wanted to know how to cut canes evenly and had put combs together but the bottom was not flat. Suggest to cut a piece of plexiglass.

Almond covered a pice of pine wood that made it heavy. Suggested using Bass wood.

Tom wanted to know how to get things shiny. Suggested acrylic varnish in art supply.

Connie did a demo on the lids for the bottles of hope.

It was raffle month.

Our next regular meeting will be February 13, 2016, 1:30 pm at Oklahoma Contemporary Art Center on the OKC Fairgrounds.

Minutes recorded by Angela and Almond

There were 14 members and 3 guests at our December 12, 2015 meeting. We began the meeting with a “Show and Tell” of the gifts that attendees brought for the Dirty Santa exchange. (Pics here.) Among the gifts were:

• Penni Jo’s notes, leaf pin, and candy cane ornament
• Tom’s candy tin and owl
• Marsha’s fish
• Deborah’s lightbulb penguin
• Connie’s aroma necklace, Mr. and Mrs. Santa cheese knife and ladle
• Cailin’s bowl with gingerbread people and holly
• Elizabeth’s hatching dragon with nest
• Wendy’s altoid tin nativity scene
• Laura’s light-up tree
• Almond’s cottage
• Lee Ann’s bracelet and earrings
• Jane’s angel pin with interchangeable beads
• Angela’s clock and accordion book
• Kay’s bracelet

We enjoyed opening (and stealing) gifts, and everyone went home with something special and handmade. We also feasted on snacks and desserts brought by members. Thank you, Tom, for helping coordinate the gift exchange, and thanks to all who shared food and gifts. (Find pictures of our December meeting in this Facebook album.)

In the business meeting Wendy moved and Laura seconded the motion to approve the 11/14/2015 minutes.

The officers gave their reports:

Vice President Connie went over the upcoming meetings:

• January:  Light Up Pendant/Nametag with Lori (optional – bring $4 to purchase a light-up kit)
• February:  Fix & Repair Clinic – bring clay items with problems / mistakes and the group will brain storm and offer ideas to repair or improve. Will also feature a BOH lid demo by Connie
• March: Deb Hart demo (maybe)

Angela gave the treasurer’s report. We have 25 paid members.

Bottles of Hope: Connie got some bottles to decorate from Deaconess Hospital. Tom brought one decorated bottle. There was discussion of where to donate bottles going forward, and Deborah mentioned a friend with a connection at the Toby Keith Foundation. She will look into that.

Librarian Jane reported on the new Polymer CAFE and Polymer Arts magazines.

Old Business:

Tom has sent a contract to our retreat teacher. Treasurer Angela asked for a copy. Tom indicated the teacher preferred doing a 1-hour demo instead of a make-and-take, and the group seemed agreeable to that idea. Tom will have a list of donor requests at the January meeting.

New Business:

We will be electing 2016 officers at our January meeting. The nominees are:

• Penni Jo: President
• Jane: Vice President
• Deborah: Secretary

The following volunteers are willing to remain in their positions:

• Angela: Treasurer (with Lee Ann as Assistant Treasurer)
• Jane: Librarian (with Lee Ann as Assistant Librarian)
• Myra: Webmaster
• Angel: Bottles of Hope Coordinator
• Tom: Photographer

Dues for $24/year will be due in January 2016. Angela will send out a reminder before the next meeting.

January will be both an inchie swap and a raffle month. The inchie theme is winter. The winners from October’s raffle will bring January’s raffle prizes.

Our next regular meeting will be January 9th, 1:30 pm at Oklahoma Contemporary Art Center on the OKC Fairgrounds.

Minutes recorded by Angel

We had 16 members and 2 guests attending the November 14, 2015 meeting.  Check out all 8 of the Show & Tell items brought to the meeting on the guild website.  Thank you Tom for taking photos and posting them!

Our program was titled “Clearly a Bowl” presented by Jane Linn & Penni Jo Couch.  The dynamic duo of PJ & J provided many samples and clear directions!  Thank you ladies!

In the business meeting Deborah moved to approve the 10/10/2015 minutes. Wendy seconded and the motion passed.

Moving on to the officers reports:

Vice President Connie gave an overview of the upcoming programs:

• December: Dirty Santa & Snacks
• January:  Light Up Pendant with Lori
• February:  Repair Clinic – bring clay items with problems / mistakes and the group will brain storm and offer ideas to repair or improve!

Angela sent the treasurer’s report. We have 25 paid members.

Bottles of Hope: Nance sent bottles and the new coordinator Angel took them home to clean and prepare for use.  Connie is working on getting some bottles from Deaconess Hospital.  She is also working on a place where we could donate them.

Librarian Jane brought up a question about Polymer Cafe and if the guild subscription had been updated?  Jane will check on that with Angela.

Old Business:

The question of offering early registration for retreat & or retreat classes to guild members was discussed.  No decision was made.

Tom says that he is getting things prepared to go out to ask for donations.  And a contract out to our guest teacher.

New Business:

We have two open offices, Vice President and Secretary.

Our next regular meeting will be December 12th, 1:30 pm at Oklahoma Contemporary Art Center on the OKC Fairgrounds.

Minutes recorded by Angel

We had 12 members attending the October 10, 2015 meeting. Show & Tell was quite busy with the State Fair entries by our guild members and more!  Thanks to Tom the show and tell items are available to view on the guild website.

Angel demonstrated a blending and surface technique in an Aztec / Tribal style.

In the business meeting Angel moved to approve the 9/12/2015 minutes. Jane seconded and the motion passed.

Moving on to the officers reports:

Vice President Connie gave an overview of the upcoming programs:

• November: Decorative Bowls with Penni Jo & Jane
• December: Dirty Santa & Snacks
• January:  Light Up Pendant with Lori
• February:  Repair Clinic – bring clay items with problems / mistakes and the group will brain storm and offer ideas to repair or improve!

Angela gave the treasurer’s report. We have 25 paid members.

Bottles of Hope coordinator Nance spoke with Penni Jo about her availability in the near future and that it would be best to get a new coordinator.  Angel volunteered and will be our new BOH coordinator.

Librarian Jane reports that we received a new book from Julie Picarello, and 8 new molds from Best Flexible Molds!!

Six members brought inchies to exchange.

A major inchies discussion took place.  The following schedule came out of said discussion.

January: Winter Inchies

May: Spring Inchies

August: Summer Inchies

October was a raffle month.

Old Business:

• Randee Ketzel Class:  The class was a success!  Considering travel, lodging, food, classroom and coordination of the class the total cost to the guild was $425.00.

New Business:

• Deb Hart: Penni Jo spoke about having artist Deb Hart come to Oklahoma for a free demo.  PJ has communicated with Deb and she would be willing to come and teach us! PJ suggest we go to her website to check her out.  Her class is $45.00 and is longer in timeframe than our regular guild meetings.

Our next regular meeting will be December 12th, 1:30 pm at Oklahoma Contemporary Art Center on the OKC Fairgrounds.

Minutes recorded by Angela

We held our September 12, 2015 meeting at the Moore Public Library, since our regular meeting space was hosting the Oklahoma State Fair. In attendance were 13 members and 2 visitors. We had many beautiful Show & Tell items (see photos here).

Connie presented our lesson, “Tea Light Jack-o-Lanterns.”

During the business meeting, we discussed the following:

Minutes from the 8/8/2015 meeting were approved, Marsha motioned and Katherine seconded the motion.

Vice President Connie gave an overview of the upcoming programs:

• October: Angel – Aztec / Tribal Design Technique
• November: Penni Jo & Jane
• December: Annual Holiday Meeting
• January: Lori – Name Tags

November is an inchies month; the theme is “Fall.”

Angela gave the treasurer’s report. We have 24 paid members.

There was no report from the librarian.

Webmaster Myra reported that she has added the 2016 retreat dates to the website.

There was no Bottles of Hope report, as Nance was not present. Since Nance has other obligations on our meeting days and is no longer able to attend, the group discussed whether we need a new Bottles of Hope coordinator. No decision was made.

Old Business:

• Randee Ketzel Class: The upcoming class, “Jade, Turquoise & Cinnabar.” will be held October 3rd from 9 to 5. Supply lists have been emailed to those enrolled.
• State Fair: Our group will be doing a polymer clay demo at the state fair on September 20, 2-6 p.m. Tickets and parking passes were distributed to those participating.
• Salt Scrub: Those present were encouraged to take home some of the salt scrub left over from the retreat.

New Business:

• Meeting Places: Connie asked that members keep an eye out for places (churches, libraries, etc.) to hold meetings for those times we are unable to meet at the fairgrounds (such as during the state fair). There was a question about whether the Affair of the Heart in February would conflict with our guild weekend, and if so, whether we should find a different location or reschedule for a different weekend. Angela said she would check on it. Angela also offered to look into a meeting space she had heard about in Midtown.

Reminder: October is a Raffle month.  Winners from August were Tom X2, Angela, Laura Connie X2, Penni Jo and Jane. They will bring the raffle prizes.

Minutes recorded by Angel

We had 14 members and no visitors at the August 8, 2015 meeting. Many members brought Show & Tell items (see photos here).

The dynamic duo of Penni Jo & Jane presented “Harvest Moon Light switch Cover” designed by Penni Jo.    Together they presented a great project, with details, tips, techniques, directions, and patterns.  A BIG Thank You to both Penni Jo & Jane!

During the business meeting, we discussed the following:

Minutes from the 7/11/2015 meeting were approved, Tom motioned and Jane seconded the motion.

Vice President Connie gave an overview of the upcoming programs:

• September: Connie –  Tea Light Jack-o-Lanterns
• October: Angel – Aztec / Tribal Design Technique
• November: Penni Jo & Jane

Connie opened discussion about programs for our future meetings. She suggested that we go over the guidelines for teaching projects seen on the internet, in books, picture tutorials etc.  Teaching is intimidating to members because the guidelines are unclear. Connie has struggled to get members to commit to teach due to these difficulties and wants the next Vice President to have an easier time of it!  She talked about “follow along projects” where the group is following published instructions or a picture tutorial together with the follow along leader offering their experience from having already completed the project.

November is an inchies month; the theme is “Fall.”

Angela sent the treasurer’s report. We have 24 paid members.

Librarian Jane reported that we received two magazines: Polymer Café and Polymer Arts. The molds discussed last meeting as a $25.00 purchase are to come next month.

Web Master Myra reported an issue with the website being unavailable; she determined it was due to a database problem. The issue has been resolved. A suggestion was made by Penni Jo to take down 2015 retreat info and put up new dates.

Bottles of Hope coordinator Nance was not present.

Old Business:

• Randee Ketzel Class: The upcoming class, “Jade, Turquoise & Cinnabar.” will be held October 3rd from 9 to 5, and the cost is $70, which will include Randee’s $65 class fee plus $5 toward a box lunch.  The August meeting was the deadline for the class fee.

New Business:

• A suggestion from Jane came up while we were discussing the Randee Ketzel class.  She suggested that the guild comp both the hostess (for home stay) and the organizer due to the amount of work involved. Angel moved and Marsha seconded the motion, all were in favor.
• 2016 Retreat: Tom spoke about Lindly Haunani who will be our guest speaker for the 2016 retreat.  Class project photos were passed out to be voted on.  Members were asked to pick three.
• State Fair discussion: Demo, which is September 20, 2-6 p.m. a sign-up sheet was passed around and 4 people signed up. There will be a Polymer Clay Creations category in the State Fair’s Creative Arts Competitions. The deadline to register online (http://www.okstatefair.com/content/creative-arts-competitions) for that contest was August 15th. If you register after August 15th, there’s a late fee. All entries must be taken to the fairgrounds on September 12th or 13th.
• Lori Luli talked about teaching at an upcoming meeting.  She asked the group if they would be interested in making a LED nametag like the one she worked on at the 2015 retreat.  The group was receptive to the idea.  Lori went over the cost ($4.00 per kit) and that she wanted to partner with someone for help with the design.  Many questions were asked.
• Jane opened discussion about the hand scrub we had at the 2015 retreat.  The salt in the scrub will not stay in a gritty form for a long period of time, so Jane suggested that it be divided among the guild members.  All were in agreement and members were instructed to bring glass jars or plastic bags to the September meeting.

Reminder: October is a Raffle month.  Winners from August were Tom X2, Angela, Laura Connie X2, Penni Jo and Jane. They will bring the raffle prizes!!

Minutes recorded by Angel

We had 12 members and 2 visitors at the July 11, 2015 meeting. Show & Tell items included Fourth of July inchies from 6 members, BOH with herringbone cane taught at our last meeting, Helen Breil style pendant, Best Flexible Molds new additions, earring, and a new Premo color Golden Glitter!  Lori also brought many samples of artwork from her Mixed Media cruise / Bead & Button show.  On the cruise Lori entered a drawing for guilds with the prize being a goody bag, and won! After some discussion we decided to lay the contents out and draw numbers for choosing an item.

This month Kay demonstrated shape and texture earrings.  The demonstration was organized with clear written directions and pictures.  Thank you Kay!!

During the business meeting, we discussed the following:

Minutes from the last meeting were approved, Laura motioned and Jane seconded the motion.

Vice President Connie was not in attendance so Penni Jo gave an overview of the upcoming programs:

• August: Jane & Penni Jo – Light Switch Plate Cover w/ glow in the dark clay
• September: Connie –  Tea Light Jack-o-Lanterns Note: September Meeting To Be Held At The Moore Library
• October: Angel –
• November: Instructor Needed

November is an inchies month, the theme is Fall.

Angela gave the treasurer’s report. We have 23 paid members.

Librarian Jane indicated that we received the back issues of Polymer Arts.  She asked for suggestions. Angel asked about purchasing some Best Flexible Molds.  The group discussed this option and thought it would be a great idea! The details of this are being worked out.

Web Master Myra was not present.

Bottles of Hope coordinator Nance was not present.  Angel brought bottles for covering.

Old Business:

• Randee Ketzel Class: Penni Jo spoke about Randee Ketzel’s upcoming class, “Jade, Turquoise & Cinnabar.” The class will be held October 3rd from 9 to 5, and the cost will be $70, which will include Randee’s $65 class fee plus $5 toward a box lunch.  Those interested in attending should contact Penni Jo to sign up. Class fees (cash or check made out to Central Oklahoma Polymer Clay Guild) must be paid by August 8th.

New Business:

• 2016 Retreat: Tom has been working on the schedule for the 2016 retreat.  Adjustments to the schedule are necessary to allow for more class options.  Jane suggested the guild members be given an early registration option one month before regular registration opens on the website.  Angela indicated that Eventbrite could help with this.

Reminder: August is a Raffle month.  Winners from June were Marsha, Tom, Angel, Victoria, Debbie and Angela. They will bring the raffle prizes!!

Our next regular meeting will be August 8th, 1:30 pm at Oklahoma Contemporary Art Center on the OKC Fairgrounds.