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Meeting Minutes

Minutes for the January 2022 Meeting

Minutes for January 15, 2022

The guild met at 1:30 Saturday, January 5, 2022, at Crown Heights Church of the Nazarene, 920  NW 46th St., in Oklahoma City.

There were thirteen present: seven in person,  and six online on Zoom. Four of the attendees were visitors.

Program: Connie demonstrated her twists and tips for making Jan Montarsi’s polymer snowflakes, Jan attended via Zoom.

Business Meeting:

Reports:

Vice President :

Program presenters have been scheduled as follows: Topics of the programs will be announced at a future date.

February: Tom

March: Lee Ann

The following programs were decided at the meeting:

April: A class for “Beginners in Clay.” Details to be decided.

October: Chrismons  (Christmas tree ornaments)

The remaining months have yet to be filled.

Secretary: No report.

Treasurer: We currently have 11 members. Lee Ann also announced our treasury balance.  Since we have not been able to hold a retreat during the pandemic, we are holding over the allocated funds to use for our next retreat, tentatively scheduled for Spring 2023.

Bottles of Hope– the program is currently on hold

Librarian: The library is now stored at the church, but it has not yet been set up.

Old Business: none

New Business: As with many organizations, the effects of the COVID 19 pandemic have drastically decreased membership and attendance. In light of the situation, the guild voted  to take the following actions:

Dues will be suspended for one year, or until such time as it seems feasible to start again.  

Election of new officers will be postponed until more people are interested in helping out.

The guild will still meet informally. A program sign-up sheet will be circulated so members can volunteer to present a program during the month of their choice.

Thanks- The group thanked Connie and Betty for their hard work in keeping the guild functioning during these very trying times.

Our next meeting will be on Saturday, February 19, 2022.

Minutes for the November 2021 Meeting

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Central Oklahoma Polymer Clay Guild, Minutes for November 20, 2021

 

The guild met on Saturday, November 20, at 1:30 pm, for the first time in our new meeting place at Crown Heights Church of the Nazarene, 920 NW46TH, in Oklahoma City. Internet access was good, and we were able to log into Zoom for the benefit of several members who could not attend in person. Six were present in person: Betty, Betty’s daughter, Connie, Jane, Mark, and Lee Ann.  In addition, four attended remotely on Zoom: Lori, Kathy, Myra, and Shirley.

Old business:

  • Retreat: We will not have another retreat until 2023.
  • Lack of attendance and dwindling membership were discussed. Ideas to boost membership were:
    • Doing demos – We discussed asking Hobby Lobby, Michaels, and JoAnn’s whether they would allow us to do demonstrations since they all carry polymer clay. It was suggested that Hobby Lobby might allow us to do demos on the sidewalk in front of a store and possibly making it possible for those interested to sign up for membership.
    • Placing notices in libraries
    • Shirley volunteered to send public service announcements to local NPR stations but said it would be better wait until we begin to have regular programs again.

 

New Business: There was no new business.

 

Programs: Jane presented a short Christmas project. We are reluctant to ask people to present programs until our attendance comes back up. Meanwhile, we have been asking everyone to bring something to work on and share tips with other members.

 

Respectfully submitted,

Shirley Conaway

Minutes for the October 2021 Meeting

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Minutes October 16, 2021

  • The meeting was held at Betty’s house, with four members present (Lee Ann, Betty, Connie, and Jane), and three on Zoom, (Myra, Shirley, and Penni Jo). There were no visitors.
  • Old Business:
    • Meeting space: The group discussed the possibility of meeting at Betty’s church and decided to tentatively plan on meeting there in November, if Betty receives official approval. If it works out, the address will be sent to all members in the November meeting notice.  There would likely be no storage space available to the guild. Currently, the group’s library is stored at Betty’s house.
  • Reports:
    • Treasurer: Lee Ann reported our treasury total and we currently have 11 paid members.
    • Programs: November’s program is to be announced. December will be our Christmas party.
    • Party Chair: Connie will arrange the Christmas party. Each member is asked to create a polymer clay item for the gift exchange.
    • State Fair: Members showed their entries. There is a new coordinator who seems open to our supplying our own judge next year.
    • Retreat: due to COVID, our next retreat will not be until 2023. WE need someone to chair the retreat committee. There was some discussion of changing the month we hold it, but nothing was decided.

Submitted by Shirley

Minutes for the August 2021 Meeting

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Minutes  for Aug the 14th Guild meeting

Members 11

5 people in person

2 on zoom

We voted and passed, to start meeting on 3rd Sat each month. We will Start on Sept the 18th.

Same time and at Betty’s home.

Motion made by Connie, Lori 2nd. All agree.

We will continue to meet at Betty’s home until the end of the year.

I have this list of the people who want to do the state fair demo. Here’s the list. I am ordering one extra ticket if you want to join!

LeeAnn, Jane, Tom, Connie, Betty

The program today was by Jane and Penni Jo : Cane

Our program for next month will be applying the cane we made in Aug.

Minutes for the June 2021 Meeting

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Minutes for June 13, 2021

 The following items were discussed and/or decisions made:

  • The meeting was held at Betty’s house, with four members present (Connie, Betty, LeeAnn, and Jane), and six on Zoom (Tom, Penni Jo, Myra, Lori, Kathy,  and Shirley).
  • RESTARTING REGULAR MEETINGS: The group voted that our 2021 season will officially begin on  July 10, when we will meet at  Betty’s house. That meeting will be accessible on Zoom.
  • Treasurers Report: Lee Ann gave the Treasurer’s Report. We have no paid members at this point.
  • DUES: It is time for members to pay dues. The amount will be prorated for half the year, which is $12. This can be done either on our website or by sending Lee Ann a check. For instructions for paying dues, see the detailed email, “Instructions for Paying Dues,” sent by Betty on June 13.
  • MEETING SPACE: Jane volunteered to investigate whether classroom meeting space is still available at Hobby Lobbies. Connie asked that any location chosen be centrally located to make it convenient for all.  In the meantime, the group will continue to meet at Betty’s house.
  •  ZOOM: Meetings on Zoom may not continue indefinitely, and will only be available as long as it is convenient for Betty to provide that access.  If we  move to a different meeting place, there might not be Wi-Fi, so meetings may have to be in person only.  Also, if we meet at a new location, it might be too difficult  for Betty to bring all of the equipment  she needs for Zoom.
  • OFFICERS: The guild has several office vacancies, and Connie has asked that members step up and volunteer in order to keep the guild going. Jane will ask Penni Jo if the two of them could work together to act as program chairmen. Shirley will continue as secretary as long as meetings are accessible on Zoom. We need a Retreat Chairman.  Tom is willing to be on the committee, but he can no longer be the chair.
  • STATE FAIR: Our demo is scheduled for Sept. 19, from 2-6 pm.  Let Connie know if you will need tickets to get in. We will let the fair staff provide the judges this year, but we will let the director know that we may want to provide our own judges at some point in the future.
  • RETREAT: we decided not to schedule a retreat for 2022,  but we will resume in 2023. A teacher and a location will need to be found. Tom brought up the possibility of changing the month for our retreat, as April is a busy month for polymer clay events. No decision was made.
  • FALL WORKSHOP: Jane mentioned the possibility of holding a fall one-day retreat at the senior center in Maysville.  We will discuss this further in future meetings.
  • CHANGING  OUR MEETING SCHEDULE: We discussed changing our regular meeting day, possibly to the third Saturday of each month, due to conflicts a few members have. No decision was made.

 

Submitted by Shirley Conaway

Minutes for the November 2020 Meeting

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Nov.14th 2020 minutes for Central OK clay guild

By Connie

At home of Betty

Attendance 4 in person

9 on zoom

Program done by Marlene  G :  confetti Veneer

Connie will post Christmas party invite on FB no zooming on that day!

VOTED

to roll retreat in person at canyon camp to year 2022

To have a virtual retreat for two days 2021

Motion made by Betty 2nd by Jane all approved

Connie will call Anita at canyon camp

VOTED

Motion made by Connie 2nd by Jane all approved

Reimburse Betty for half the zoom membership fee for this past year of 2020

Betty will contact LeeAnne for check.

 

Retreat goody bags will be mail to guest will have extra fee to cover mailing

Jane, Marc, Betty, Connie will help getting them out.

LeeAnne treasurer report  19 members

Dec. Christmas party

Jan.2021 program by Laura C

Feb. by PenniJo

Jan:  we need new officers for 2021

Shirley said she would do Secretary on zoom

We still need a vice pres.

 

Minutes for the September 2020 Meeting

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Minutes for Sept. 12, 2020, meeting

Meeting at Bettys home

Call to order by Connie

Class by Betty: Anemone Jewelry

3 people in person attending

6 people on zoom

Pres. Report by Connie: I have checked with Hobby Lobby and Will Rogers flower center still nothing available.

After the first of year will ask Angel to check on Tinker credit union room.

Or back to my church, hoping if we have a place more centrally located on a regular basis we can build our attendance.

Meeting minutes approved for Aug.

Treasure report by Lee Ann:   18 members

Webmaster by Betty: she has added a prorated payment system for dues on website

We are using Facebook and email to share and communicate.

Please help post pictures and ideas on the nonmember FB group to help promote club.

Sept meeting Betty brought the gift bag. Connie won

Next drawing will be in Nov.  Connie brings gift bag

Oct. Meeting is inchie month fall theme. (however we made the decision to only do a zoom meeting and not meet in person.

Oct and maybe Nov. meeting will be zoom meeting only!

The Oct class will be by zoom with Jan Edward Montarsi (snowflakes) let it snow!!!

The Nov meeting the class will be by Marlene Gremillion. Not sure what the class will be (zoom)

Dec. is normally our Christmas party. We bring snacks to share and a dirty Santa gift, something you made out of Polymer clay. I will bring plates and plastic ware. Please bring your own drink.   Hoping we can all be there!!!

Submitted by Connie