Meeting Minutes

*Special thanks to April G. for taking notes and writing up these minutes in the absence of the guild secretary.*
Our May meeting was held at the Oklahoma State Fairgrounds, where we did demonstrations at the Deluxe Craft Fair Bazaar. Members present were Angela, April G., Jane, Lee Ann, Nance, and Penni Jo. Various people attending the craft fair stopped by and chatted. Nance hosted several mini Bottles of Hope demonstrations for people who stopped by. Other members also participated in telling interested people about the merits of polymer clay. Angela’s new little son, Sam, paid the group a visit, and he is getting bigger and handsomer than ever. He was all smiles and quite the cutest thing around.
**Show and Tell:** Angela, April, Lee Ann, Nance and Penni Jo all brought many lovely items to display for the public.
**Old Business:**
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**Guild Banner:** The banner was generously supplied to us at half the original cost by the owner of Fast Signs. However, due to communication errors, our web address and the wording, “That’s Polymer Clay?” were left off the banner. The options are to either place the web address on the banner at a later time for no additional cost, or to have Fast Signs create a new banner with our original design concept, at an adfditional half price cost. It was decided to have the company add the web address and not incur any additional costs. Angela will be making a pen and April will be sending a note along with it as a thank you gift from our group to the owner of Fast Signs for his kind discount.
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**State Fair Competition and Demonstration:** Angela had no new information to report, but is still in communication with the State Fair staff. The demonstration will be at the state fair grounds during the fair in September.
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**Guild Hobby Lobby Display:** Jane presented instructions on how to set up the display case.
**New Business:**
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April informed the group of the upcoming **Celebration of Life and Art Exhibit at the Troy and Dollie Smith Cancer Center at Integris Baptist Medical Center on May 15th**. The exhibit is free and open to anyone wishing to express with their art form how their lives have been impacted by some experience with cancer. Entry forms were handed out.
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Angela will be attending the **International Polymer Clay retreat** in Chicago July 11-14. The Cost is $275.00 for the 3-day event. Several demonstrations and classes will be offered by well-known polymer clay artists.
**Reports:**
**Upcoming Meetings:**
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June 13: Steam Punk with Nance
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July 11: Flower Canes with April
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August 8: Mica Shift with former member and guest artist, Christine Wright
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September 12: Starry Night technique with Jane
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October 10: Mold Making and Nametags with Angela
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November 14: Share-a-Tip Day
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December 12: Faux Wood Grain with Lee Ann
**Treasurer’s Report:** We have six members, and our bank balance is $532.76
**Library Report:** *Color Works*, by Deb Menz is the newest addition to our library. It is a great reference book which discusses color in depth.
**Bottles of Hope:** Nance has been having trouble getting a response from the people she has contacted. April spoke with Pat Lynn Moses who is the art therapist for Integris Hospital’s Troy and Dollie Smith Cancer Center. She is interested in having somebody teach a Bottles of Hope class and is a great contact for possibly hosting a BOH event. The information was given to Nance, who will contact Pat Lynn Moses.
**May 30th is our 5th Saturday**, and Jane will ask Hobby Lobby if we can use the facilities.
**Library Drawing:** The title drawn for purchase next month is *The New Clay*, by Nan
Roche.
**Raffle:** Angela and Lee Ann were the winners of the raffle. In June, we well have a swap. The theme will be “fruit.”

President Jane Linn led us through a multi-stepped technique for creating faux granite with clay. Choices of colors and additives led each of us to different, but equally convincing results. Thanks to Jane for working very hard to prepare this project! We ran out of time and had to postpone the lesson on the Starry Night effect for a future meeting. There were six members present, and we welcomed three guests.
**Business Meeting:**
**Old Business:**
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**Deluxe Craft Fair:** The guild will do a Bottles of Hope demonstration from 1-4 p.m. on May 9, at the state fairgrounds on Oklahoma City. Jane reported that we will have tables, chairs, and electricity available. Since the fair falls on our regular meeting day, we will try to hold our regular business meeting during the demonstration. Jane will notify everyone regarding what building we will be in.
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**Display Case at Norman Hobby Lobby:** Since no one volunteered last month to be responsible for an entire year of keeping our guild display updated, we decided to rotate the responsibility among members. Each member signed up to take responsibility for a two-month period. The schedule will be: **May-June 2009, Nance; July-August, April; September-October, Lee Ann; November-December, Jane; January-February 2010, Shirley; March (unfilled); April 2010, Penni Jo**.
**New Business:**
We decided to investigate the cost of having a **sign or banner** made for the guild to display when it does public demonstrations and projects. April G. will check on costs, and Penni Jo will design a banner with our logo. We set a $100 limit for the project and gave Penni Jo full authority to place an order within those guidelines.
**Reports:**
**Programs:** April surveyed the group regarding our interests for program topics. Our upcoming meeting schedule will be:
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**May 9:** Bottles of Hope Demonstration at the Deluxe Craft Fair
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**June 13:** Steampunk with Nance
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**July, August, September:** mica shift, mold making for nametags, flower canes (schedule pending)
**Treasurer’s report:** In the absence of our treasurer, Jane reported a balance of $587.38 and a current membership of 8 people.
**Bottles of Hope:** Coordinator Nance R. said our bottles now umber about 70. She has not heard back from Norman Regional Hospital.
**Library Report:** Jane announced last month’s new purchase had arrived: [*Making Miniature Food and Market Stalls*](http://www.angiescarr.co.uk), by Angie Carr. Also the February choice, *Elegant Gifts in Polymer Clay*, by Lisa Pavelka, had arrived.
**Library Drawing:** We held our library drawing, and the book *[ColorWorks](http://www.debmenz.com/books.htm)*, by Deb Menz, will be our next library purchase.
**Bi-Monthly Swap:** Nance, Jane, and Penni Jo all brought items to swap. The next swap will be held in **June**, and the theme will be **Fruit**. At our May meeting, we will have a raffle. As winners of last month’s raffle, Nance and Shirley will bring the items to raffle.
**Show and Tell:** Everyone enjoyed the items brought by Lee Ann, Jane, and Penni Jo.

We had fun at our March meeting, as member Nance Ross showed us how to make four different styles of bookmarks. The results were creative and varied! To see pictures of some of the completed projects, just click on the link to our Flickr site in the right hand column of your screen.
There were seven members present at the meeting, plus four guests who pariticipated enthusiastically!
**Report of our business meeting:**
**Old Business:**
Jane pointed out that our Hobby Lobby display had not been updated for a long time and asked whether anyone would volunteer to take on this responsibility. No one present volunteered, so anyone who wishes to do this is asked contact Jane.
**New Business**
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**Deluxe Craft Fair:**- Angela had new information on the fair, which will be May 9, at the State Fair Grounds, and thought we might wish to reconsider our decision not to participate. She reported that we have been offered a free table for demonstrations. We decided to take advantage of this as a good time to demonstrate making Bottles of Hope. Since the fair falls on our May meeting date, we will count it as our meeting and hold our business meeting, if necessary, via e-mail.
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**Oklahoma State Fair:** Angela updated us on her discussions with the staff of the state fair. Our guild will have two 6-foot tables to do a demonstration on Sunday, September 20th, from 2 pm to 7 pm. Angela will need a count of participants at some point, and each participant may demonstrate a technique of his/her choice.
Another exciting development is that we decided to initiate a separate **polymer clay category for the state fair** and sponsor a $25.00 prize for the “Best of Show.” We set up **4 classes** for entries: **1. Sculptured; 2. Jewelry and Accessories; 3. Beads and Buttons; 4. Household and Functional**
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**Opportunites for future demos:** – Shirley asked whether the group would like her to list our guild with the Art in Public Spaces Program. The coordinator of the program often receives inquiries regarding groups that will do public demonstrations. The members voted to do this.
**Reports:**
**Upcoming Meeting Schedule:**
Vice President April G. led the group in revising our schedule as follows:
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**April 11:** – Faux Marble Stones with Jane and Flower Petal Cane with April
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**May 9:** – Meeting and demo of Bottles of Hope at Deluxe Craft Fair
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**June 13:** – Inclusions in Clay with Nance
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**July 11:** – Mica Shift (presenter not decided)
**Treasurer’s Report:** Angela reported expenses of $89.88 for our library, leaving a balance of $579.59. Currently, we have 8 members.
**Bottles of Hope:** Coordinator Nance said arrangements are being made to do an event at Norman Regional Hospital, date to be decided. The involved staff seems very supportive and has urged us to put messages in the bottles. Nance mentioned other possible partnership ideas she wants to pursue with the hospital.
**Librarian’s Report:** Jane gave glowing reviews of our two purchases for last month and also the newest issue of Polymer Cafe. Angela pointed out a useful tip in the magazine for maximizing oven space for group projects, suggesting we might want to adopt it for our meetings.
**March Library Drawing:** The book *Making Mini Foods and Market Stalls*, by Angie Scarr was selected for purchase this month.
**March Raffle:** Four raffle categories were brought for our bi-monthly raffle. Winners were particularly lucky this time: Nance (two items) and Shirley (two items). Nance and Shirley will bring raffle items for the May raffle. **April** will be a **swap month**, and the **theme is “blue.”** That should get creative imaginations flowing!
**Show and Tell:** Everyone admired the beautiful items brought by Lee Ann, Jane, and Nance.

We all felt so liberated after Sue McCarrell taught us to make our own shape cutters for use with clay, using galvanized metal and solder. How great it is to be able to create shapes that are not found commercially! We were also treated to another demonstration by Penni Jo on multicolor skinner blends for flower petals and laser transfer. She showed us some wonderful examples she had made. Such talented members! It was a great meeting!
**Business Meeting:**
**New Business:**
April G. discussed the possibility of participating in the DeluxeOK Craft Fair on May 9, in Oklahoma City. Some wondered whether we could get one booth as a group, but it was decided not to pursue the idea at this time.
President Jane L. asked members whether they had preferences regarding placement of the business portion of our meetings. We decided we should be flexible, tailoring the schedule around the needs of the instructor each time.
**Reports:**
Our **upcoming meeting schedule**, as reviewed by Vice President April G.:
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**March 14:** Polymer Clay Bookmarks with Nance
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**April 11:** Faux Stone with Jane
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**May 9:** Making Nametags, Share a Tip Day, & Rose Cane Technique with Penni Jo
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**June 13:** Inclusions in Clay with Nance
**Treasurer:** Our account balance is $657.50, and we currently have 8 paid members.
**Bottles of Hope:** Coordinator Nance is trying to get in touch with the publicity coordinator of Norman Regional Hospital to arrange ana event. We have a good number of bottles ready to give away to cancer patients.
**Guild Library:** Jane gave our newest purchase, **The Best of Bead and Button Magazine Polymer Pizzazz** a very good review.
**Library Drawing:** We decided to purchase two suggested additions to our library this month. They are **Elegant Gifts in Polymer Clay** by Lisa Pavelka and **Adapting Quilt Patterns to Polymer Clay** by Judith Skinner and Sarajane Helm.
**Swap:** No one brought items for this month’s swap.
March will be a raffle month. Last month’s winners, Sue M. and Angela M. will bring items to raffle, and our president asked that anyone else who would like to participate bring raffle items also.
**Upcoming swap themes** will be: **April: Blue; June: Fruit.**
Show and Tell: April, Jane, Nancy, Penni Jo, and Shirley brought items to show.

Eight members attended our January meeting, when Lee Ann Kelley shared her “Swirlies” technique for covering three-dimensional shapes, such as boxes or glass balls. She brought some inspiring examples for us to see. Using our extruders, we made long strings of clay in our chosen colors and used them to create intricate designs to cover an object. Everyone seemed to love the process and several commented how relaxing it was. Many thanks to Lee Ann!
**Business Meeting:**
Vice President April G. reviewed our upcoming program schedule:
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**February 14:** Soldered Cookie Cutters with Sue M.
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**March 14:** Polymer Clay Bookmarks with Nance
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**April 11:** Open
April circulated the list of suggested program topics, and the group brainstormed for more ideas. April will follow up on them.
**Other Reports:**
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**Library:** Jane L. reviewed our newest issue of *Polymer Cafe Magazine*. Penni Jo talked about a good book that is not in our library; *The Art of Polymer Clay: Millefiori Techniques*, by Donna Kato.
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**Bottles of Hope:** Coordinator Nance R. reported no new information. She will contact the PR Department of the hospital in Norman.
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**Treasurer:** Angela reported a balance of $379.47 and a total of 13 members. She also reminded us that annual dues are due this month.
**New Business:**
The following **new officers were elected**:
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**President:** Jane L.
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**Vice-President:** April G.
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**Secretary:** Shirley C.
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**Treasurer and Webmaster:** Angela M.
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**Librarian:** Jane L.
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**Bottles of Hope Coordinator:** Nance R.
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**Photographer:** Nance R.
**Announcements:**
Angela talked about the **DeluxeOK Craft Fair** to be held on May 9, at the Oklahoma State Fair Grounds in Oklahoma City. Applications are now being accepted for this juried event. The booth fee will be $30. More information is available at [http://www.deluxeok.net].
Penni Jo announced that she had 1-ounce bottles of high gloss polycrylic varnish for sale for $1.00.
**Library Drawing:** *Polymer Pizzazz*, from *Bead and Button Magazine* won the drawing and will be purchased for our guild library this month.
**Raffle:** November’s raffle winners brought items for this month’s raffle. January winners were Sue M. and Angela M. These winners will bring raffle items for the March raffle.
February will be a swap month, and the theme is Birds. Other upcoming swap themes are: April – Blue and June – Fruit.

Member Nance Ross’s instruction made making leaf canes easy, as she led the five other members present in making a Christmas tree ornament. Thanks also to Nance for her excellent instructional handout. Some participants managed to go on to decorate their trees, while others will finish them at home.
**Business Meeting:**
Angela reviewed the schedule as it stands for our upcoming meetings:
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**January 10:** Curly Strings with Lee Ann
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**February 14:** open
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**March 14:** Polymer Clay Bookmarks with Nance
**Reports:**
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**Library:** Jane gave a quick review of our two most recent purchases, *Making Beautiful Beads,* by Suzanne Tourtillott and *Polymer Clay and Mixed Media Together At Last*, by Christie Friesen.
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**Bottles of Hope:** Nance said that we have about 50 bottles completed. No firm plans have been made for how we will give them away.
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**Treasurer:** Angela reported income from the November raffle was $20. We spent $5.23 to ship our swap items to the Tulsa guild and to send a Bottle of Hope to Cindy M., leaving a new balance of $393.04. We currently have 13 members.
**New Business:**
**Elections:** Angela reminded everyone that new officers will be elected in January. The current list of nominees, including those who volunteered at the meeting, is:
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President: Jane L.
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Vice-President: April G.
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Secretary: Shirley C.
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Treasurer & Webmaster: Angela M.
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Librarian: Jane L.
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Bottles of Hope Coordinator: Nance R.
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Photographer: Nance R.
Angela asked that anyone else who would like to run for an office notify her by December 19th. She also thanked the current officers for their service this year.
**Membership Dues:** Angela reminded the group that our annual dues will be due in January. She will send out notices in the next couple of weeks with each member’s final amount due after discounts.
**Inclement Weather:** Members can watch the website and email list for meeting cancellation notices.
**Library Drawing:** Donna Kato’s new book, *The Art of Polymer Clay: Millefiori Techniques* was the winner and will be purchased for our library.
**Bi-monthly Swap:** No one brought items to swap this month. The theme for our next swap, to be held in February, is Birds. Next month’s raffle items will be brought by last month’s winners, Magi, Nance, Penni Jo, and Shirley.

There were ten participants at our November meeting, including two guests. We all had fun as Angela Mabray led us in making cute Christmas ornaments. Everyone seemed to have a slightly different take on the little mouse.
Member Sue M. gave everyone metal clay scrapers she had made. Thank you, Sue!
**Business Meeting:**
After introcuction of guests and members, Angela asked for reports.
**Reports:**
April G. announced our updated meeting schedule:
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**November 29:** Play Day in our regular meeting room at Hobby Lobby
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**December 13:** Christmas Trees with Nance
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**January 10:** Filigree with Lee Ann
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**February 14:** open
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**March 14:** Polymer Clay Bookmarks with Nance
**Other reports:**
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**Library:** Jane announced that the new issue of Polymer Cafe magazine had arrived and was ready to check out.
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**Bottles of Hope:** Nance announced that she had more bottles in her car, if anyone wanted to take some to work on.
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**Treasurer’s Report:** Angela announced our current balance at $386.42. Our membership currently stands at 14.
**New Business:**
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**Workshop in Albuquerque:** Shirley announced that Kathleen Dustin is scheduled to conduct two workshops in Albuquerque, NM in 2009: The first will be on June 10-11 and the second June, 13-14. Two members of our guild have signed up, and there is still more space. Shirley will email the contact information to anyone who is interested.
**Announcements:**
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**Craft in America Exhibit:** Shirley spoke about the current fine craft exhibit at the National Cowboy and Western Heritage Center, which continues through January 18, 2009. The show is a traveling exhibit of work featured in the PBS documentary series, *Craft in America*. She urged members to see the exhibit and will e-mail members the dates of scheduled lectures.
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Penni Jo and Jane announced that they are having their first show during the
craft show at Cleveland County Fairgrounds on Robinson in Norman, on the Saturday after Thanksgiving. Everyone wishes them well!
For our **library drawing**, we selected *Polymer Clay and Mixed Media Together At Last*, by Christie Friesen, to be purchased for our library this month.
We held our bi-monthly **raffle**. Guest Magi, and members Nance, Penni Jo, and Shirley were winners. They will be responsible for bringing the items for our next raffle, which will be in January. **December will be a swap month**, and the theme is Angels..