Each January, we elect officers to serve as the group’s leaders for the year. Where possible, we limit terms to two years. Here’s a partial list of each officer’s responsibilities.
Elected Officers
President:
- Prepares meeting agendas & conducts meetings
- Coordinates with other officers
- Serves as contact person for prospects/community; helps publicize group events
- Post signs on meeting day, as needed.
Vice President (Program Chairperson):
- Schedules program presenters for upcoming meetings
- Coordinates with presenters to get supply lists and meeting announcement write-ups
- Updates website with meeting info at least a week before the meeting (or sends info to webmaster to make updates)
- Decides swap themes
- Emails members a reminder about upcoming meetings
- Conducts meetings in President’s absence
Secretary:
- Prints & brings sign-in sheets; forwards guests’ contact info for follow-up as necessary
- Takes notes during business meeting
- Writes up meeting notes for website (can upload or send to webmaster to upload)
Treasurer:
- Keeps financial records and provides a monthly report during the business meeting
- Sends out dues reminders; receives & deposits members’ dues
- Updates membership directory
- Manages bi-monthly raffle; brings petty cash to make change; deposits proceeds
- Pays for room rental and other guild expenses as needed
- Orders additions to the guild library
Webmaster:
- Assists officers as needed in posting monthly meeting announcements (before meeting) and meeting notes (after meeting) to the website
- Keeps Facebook, etc. updated with group info and events
- Makes other website updates as necessary
Volunteer Positions
Librarian:
- Sets up guild library books at meetings
- Keeps sign-out sheets and oversees lending of materials to members
- Reports to members about new library offerings
Bottles of Hope Coordinator:
- Brings empty bottles for members to cover
- Keeps finished bottles, arranges for distribution of bottles to cancer patients/survivors.
- Helps coordinate Bottles of Hope events & publicity
Photographer:
- Takes pictures during guild meetings and other guild events. Photos may include Show and Tell items, finished projects, work in progress, or group shots
- Uploads photos online (options include our website, Flickr, and/or Facebook)